Volunteer Honorary Secretary Role
What’s the role?
The Secretary is an officer of Northamptonshire Tennis. However, applicants need not necessarily have a background or involvement in tennis as the role is a secretarial and admin role. Support and mentoring will be provided for the successful candidate.
The role ensures the effective organisation of meetings and the maintenance of documentation which supports good governance so, helping it meet its legal and future charitable obligations.
The successful candidate would be expected to join the current Management Committee.
Key aspects of the role would require:
- Arrange Trustee meeting dates and location in line with the LTA meeting cycle
- Request papers from attending members - in the format agreed from time to time
- Produce and circulate an agenda after consultation with the Chair
- To ensure the organisation records decisions and actions taken at committee meetings
- To produce and circulate accurate minutes and action points from the meetings
- To ensure a register of members of the organisation is in place together with a Declaration of interest and code of conduct register
- In conjunction with the Chair, organise and oversee the AGM, and any EGMs, in line the constitution
- Work with the Administrator to ensure documentation supporting the governance of Northamptonshire Tennis is stored electronically, adequately backed up and available to review as required.
- Work with the Administrator/Communications lead to ensure the latest version of documents and policies that should be available publicly are available on the County Website.
- To be a formal point contact for external correspondence.
Person Specification
We are looking for someone who can bring teamwork, integrity, and excellence in their work. Previous experience could include:
- Company Secretarial work
- Legal background
- Secretarial experience on Tennis Club or Sports Club Committees
- Office Secretarial and Admin experience
Download the full Job Description and how to apply here.
